DEPARTMENT OF INFORMATION TECHNOLOGY (IT) AND VOTERS ROLL

The IT and Voter’s Roll Department is responsible for managing NEC’s IT & Communication systems. It also handles electoral data entries, analysis and presentations for the Commission.
The Unit was made a full Department in 2011 following another restructuring programme implemented by the Commission. This resulted in staff increase and introduction of four Regional Data Centres manned by four Regional IT Officers.

 

Key Activities

• Preparation of the IT Procurement lists and Specifications for UNDP procurement unit and follow-ups on the process;
• Collaboration with the National Registration Secretariat (NRS) for Data exchange and use of unified ID Cards for Elections by 2017;
• Support to various units – especially Voter Education, Training and Finance units;
• processed voters list and compilation of election results for PC Elections in ten Chiefdoms;
• Designed ballot papers and notice of polls for elections conducted during the year;

Biometric Registration
Tasks accomplished in support of the 2012 Biometric Voter Registration:

• Recruitment of a UNDP Biometric IT  Expert Consultant
• Prepared ITB Specification for the Biometric Registration
• Pilot Testing of the BVR Kits in all the 14 Districts
• Evaluation of bids in Copenhagen, Denmark for the selection of the best 3 firms  invited for Site Validation Test (SVT)
• Receipt of all 800 BVR Kits, 800 Generators, 80 maintenance Kits and spares
• Training of  Software Engineers and District Staff (DEOs, ADEOs, and VETOs)
•  Implemented 10% increase in VRCs in all 14 Electoral Districts

 

Geographical Information System (GIS) – Geographical Positioning
System (GPS) Mapping of VRCs

• GIS Training Workshop conducted at Makeni for all IT and District Staff in collaboration with CERSGIS and  Statistics Sierra Leone (SSL)
• Field Data Capture by District Staff in collaboration with SSL.

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